Faculty and academic professional and administrative (P&A) position applications are immediately routed electronically to the requisition initiator. Search committee members, once given guest user accounts, can review all applicant information (application and documents) for a specific search online. This means they will be able to see all candidates and view all documents provided online by the applicant. The applicant information is also available as a pdf document and can be printed when desired. In addition, the hiring authority also has the ability to view a summary of all applicants for a specific position.

Pool Data

The status of each applicant is to be entered online throughout the search process as decisions are made. Maintaining statuses of applicants online during the review and interview process results in having the system capture everything necessary for tracking pool data. Various summary reports are available through the system.

Technical Requirements

The University Employment System is designed to run in a Web browser over the internet and is best viewed using Internet Explorer 5.5 and above. However, the system vendor does support versions of Netscape 4.7 and above and any Internet Explorer 4.0 and above. Some of the older browser versions are less powerful than the newer versions, so the appearance of certain screens and printed documents may be slightly askew. The Employment site also requires the use of Adobe Acrobat Reader. This is a free download available at www·Adobe·com.

User Guides

Several User Guides are available to assist in using the University Employment System. They include:
A. User Guide for HR Pros - http://www1·umn·edu/ohr/toolkit/hrpros/userguide/index·html
B. User Guide for Hiring Authorities -
http://www1·umn·edu/ohr/toolkit/hiring/userguide/index·html
C. User Guide for Search Committee Members –
http://www1·umn·edu/ohr/img/assets/19721/scquide·pdf

SIGNIFICANT STEPS IN PROCEDURE AND DOCUMENTATION REQUIRED

1. Early consultation with the unit EOAA Liaison and college or administrative HR staff required.
2. Complete the online requisition.
3. In accordance with your college or administrative unit procedures, you will route the completed requisition within your unit to secure all appropriate approvals prior to posting and advertising the position (spousal/partner hires, exceptional hires, and hiring a current University employee without a search all require additional approval). If posting is done centrally through the Office of Human Resources, the requisition must be submitted to the employment team once all unit approvals are given.
4. Once final approval is given, the posting will appear on the Web. When advertising your position, other than on the Web, be sure to include the requisition number in your advertisement to assist applicants who may contact the Office of Human Resources concerning their application.
5. Pool information is available online under the Faculty/Academic Pool Summary report. 6. The unit needs to communicate when a hire is made or when no hire is made. If no individual is hired, the status of the search is CANCELLED.
7. If a search is extended, reopened or continued, documentation of the total pool continues to be tracked.