All University of Minnesota jobs posted, do so through the University of Minnesota (University) Employment System. All necessary information related to new and vacant positions is captured online. For academic searches, data is maintained in the system electronically including among other items posting information, recruitment plans, search committee members, and equal opportunity and affirmative action data. Using the University of Minnesota Employment System, departments initiate job requisitions and postings using an online requisition.

Creating the Requisition

Using the University Employment System, job requisitions and postings are initiated through departments by using the online system. To create the requisition, a template is selected from a drop-down list for the appropriate job classification. This template will contain certain specific, consistent information that will automatically be included on the requisition. In addition to the official University Job Classification Title, the requisition will require completion of a Position Title, previously referred to as a Working Title. This captures a title more specifically tailored to the position and is used for posting purposes in lieu of the official University Job Classification Title. Units that do not wish to use the Position Title may choose to enter the University Job Classification in the Position Title field.

To complete the requisition, additional information unique to the position is added. Once the requisition is completed, it is routed electronically for approvals and posting. NOTE: For future postings, previously approved requisitions are available for use when creating a new requisition rather than having to use the generic template for that job classification.

Requisition Routing and Approval

Routing and approval practices at the University may vary across units and typically have different approval levels depending on the category of the position being posted. The University Employment System provides the essential flexibility needed to support the requirements of these different practices. Using several defined roles (e.g., hiring authority, department head), most units will be able to easily adapt their internal approval practices to the routing options available within the system. Where additional levels or review and approval are needed, the system readily accommodates an e-mail option to send the requisition for review outside of defined routing roles. Dated comments maintained within the system provide a complete history of each requisition's routing and approvals.

Collegiate and administrative unit HR Pros understand the various roles and are able to grant access to the system in a manner that will facilitate appropriate local review and approval of requisitions within their unit.

Application Process

The Faculty/Academic application asks only for the applicant’s name and contact information and then gives the applicant an opportunity to provide demographic data (e.g. gender, race/ethnicity, veteran status).

Further information in the form of attachments (e.g., resume/curriculum vitae, cover letter) is then requested of the applicant within the specifics of the posting. When creating a requisition, there is an option to make specific attachments required, optional, or not allowed.